Author Instructions

Final Paper Submission

After acceptance of their paper for oral presentation, poster, or data workshop, authors will be invited to provide a final proceedings paper addressing the comments of the reviewers (comments will be available on the paper submission web site ( The format of the final paper is the standard IEEE Transactions format. Guidelines for preparing the paper are provided here: Preparation of Papers for IEEE TRANSACTIONS and JOURNALS.

Authors shall post their final papers by September 16, 2018 on the RADOCS web site ( Papers will be published in the conference proceedings that will be made available electronically to all conference attendees. They will also be available on IEEE Xplore.

All papers, except data workshop papers, are eligible for submission to IEEE Transactions on Nuclear Sciences. They will be subjected to the normal IEEE TNS peer review process. To submit your RADECS paper for possible publication in TNS, you must upload your paper at the TNS Manuscript Central web site at before October 5, 2018. If your submission is accepted, it will be published in a RADECS 2018 special issue of TNS and it will be removed from RADECS Proceedings to avoid duplication (RADECS Proceeding will be published after TNS RADECS 2018 special issue).

Author Registration

Authors are invited to register for the conference. Early registration and hotel booking are recommended.

Oral Presentations

Authors accepted for oral shall prepare a presentation using Microsoft PowerPoint in wide screen format.

Authors should bring a memory stick with their presentation file to the audio preview room no later than the day before they are scheduled to present.

The time allocated for each presentation is 12 minutes followed by 3 minutes of questions.

The session chairs will contact the authors before the session to schedule a brief meeting at the presentation stage. This will be an opportunity to review procedures and equipment for the talk.


Authors accepted for poster in technical sessions or data workshop shall prepare a poster. The useable area is A0 format in portrait orientation (height: 1189mm, width: 841mm).

Posters must be mounted to the poster board with stickers/double sided tape (pushpins are not allowed). Stickers will be provided at the conference in the poster area.

Posters shall be assembled by 12:00 noon on Tuesday. All poster shall be left in place until the end of the conference. Posters must be removed by 12:30 pm on Friday (TBC).